Effective Date: [25/03/2025]

1. Introduction

KHA ADVOCATES is committed to protecting your privacy and the confidentiality of your personal information. This Privacy Policy outlines how we collect, use, store, disclose, and manage data received through our website and legal services. We value transparency and uphold the highest ethical and legal standards in handling client and user data, in compliance with the Information Technology Act, 2000 (India), GDPR (for EU users), and other applicable privacy regulations.

By using our website and submitting any information, you agree to the terms of this Privacy Policy

2. Information We Collect

We may collect the following types of information:

A. Personal Information

• Full Name
• Contact Number(s)
• Email Address
• Address
• Occupation
• Identity Proof (e.g., Aadhar, PAN, Passport - only when legally necessary)
• Details shared in legal queries or consultation forms

B. Technical Information

• IP Address
• Browser Type and Version
• Device Information
• Geolocation (only if explicitly permitted)
• Cookies and usage data

C. Sensitive Personal Data (if applicable)

• Financial Information (for billing or legal purposes)
• Legal Documents shared voluntarily
• Information relating to legal disputes, family matters, property, contracts, etc.

3. How We Collect Data

Your data is collected through the following methods:

• When you fill out forms on our website
• When you contact us via phone, email, or WhatsApp
• During in-office or virtual consultations
• Through cookies and analytics tools
• Via third-party integrations such as payment gateways, legal CRM tools, or contact forms

We collect data directly from you and do not buy or sell data to any third party

4. Use of Your Information

KHA ADVOCATES uses your data strictly for the following lawful purposes:

• To provide legal advice and services
• To communicate and respond to inquiries
• For internal documentation and case management
• To process billing and payments
• To improve website functionality and user experience
• To send legal updates, blogs, and newsletters (only if you opt in)
• To comply with legal obligations or court orders

5. Data Storage and Retention

• All client and user data is stored securely on encrypted servers and cloud platforms compliant with Indian and international data protection standards.
• We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law.
• Legal files and client data may be retained for a minimum of 3 to 7 years (or longer as mandated) for compliance, litigation, or archival purposes.

6. Data Security Measures

We take data security very seriously. Our safeguards include:

• SSL Encryption for website and emails
• Password-protected access to internal systems
• Periodic data backup and threat monitoring
• Limited access to sensitive data on a need-to-know basis
• Two-factor authentication for staff logins
• Use of secure legal software and case management tools

However, no method of data transmission or storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

7. Data Sharing and Disclosure

We do not sell, rent, or lease your personal information to third parties. However, we may share data in the following limited circumstances:

• With your express consent
• With courts, tribunals, or government agencies, when legally required
• With authorized service providers (e.g., IT support, payment gateways) under strict confidentiality agreements
• In response to a subpoena, court order, or legal process
• To enforce our legal rights or protect against fraud or illegal activity

8. Use of Cookies and Tracking

Our website uses cookies to:

• Analyze website traffic and usage behavior
• Customize content and enhance user experience
• Maintain security and session management

By using our website, you consent to our use of cookies. You may disable cookies in your browser settings, but this may limit site functionality.

9. Third-Party Links

Our website may contain links to third-party websites (e.g., government portals, bar associations, blog references). We are not responsible for the privacy practices of these websites. Please review their policies separately.

10. Indemnity Clause

By accessing this website or availing any legal service offered by KHA ADVOCATES, you agree to indemnify, defend, and hold harmless the firm, its partners, associates, employees, and representatives from and against any and all losses, liabilities, damages, claims, costs, expenses (including legal fees), or proceedings that may arise out of:

• Any breach of this Privacy Policy by you,
• Unauthorized use of the website or misuse of any information or services provided,
• Violation of any applicable law or third-party rights due to your actions or submissions on the website,
• Transmission of harmful code, malware, or unauthorized access attempts caused through your use of the site or its data.

This indemnity obligation shall survive the termination of your use of the website or the conclusion of any professional engagement with the firm.

11. Your Rights

As a user, you have the following rights:

• To access your personal data
• To correct or update inaccurate data
• To withdraw consent at any time
• To request deletion of your data (subject to legal obligations)
• To restrict or object to certain types of data processing
• To lodge a complaint with a data protection authority

Requests for data access or deletion may be sent to: [insert your firm's contact email]

12. Children's Privacy

Our website and services are not intended for minors under the age of 18. We do not knowingly collect or store data from children without verified parental or guardian consent.

13. Changes to this Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time without prior notice. The updated version will be posted on this page with the effective date. We encourage you to review this page periodically.

14. Governing Law and Jurisdiction

This Privacy Policy shall be governed and construed in accordance with the laws of India. Any dispute arising in connection with this Policy or the use of our website shall be subject to the exclusive jurisdiction of the courts located in Kolkata, West Bengal, India.

15. Consent

By accessing our website or using our services, you expressly consent to the terms of this Privacy Policy and to the collection, storage, use, and disclosure of your personal and sensitive data as described herein. If you do not agree, you may choose not to provide your personal data or discontinue the use of our website.

Contact Us

If you have any questions regarding this Disclaimer, the Website, or any of our legal practices, please feel free to contact: